You run your businessWe run your office
When a customer calls at 6:40 on a Friday, we answer in your name, book the visit, chase the quote until it lands, and take the paperwork off your office. They never get as far as the next name on the list.
Free, on the phone. We look at your calls, leads and admin, then name the three things to fix first.
Start with the leak that costs you most.
Most contractors do not need five systems on day one. They need the one losing money this month. Every system sits on the same integration layer, so adding the second is a smaller job than the first.
The phone rings, nobody picks up.
It happens while your crew is on a roof, at lunch, and every hour after five. The caller does not leave a message. They call the next name on the list, and that company books the job.
Most contractors we look at miss between five and fifteen calls a week without knowing it.
“I can get a tech out tonight. Is the heat completely out?” Logged 9:47pm, booked 9 to 11pm.
- Your number forwards, after hours at first
- The voice is trained on your services and rules
- Every call logged with what the caller wanted
One system or all five, priced on the call as one scope or per system.
Next What those missed calls are worthWhat a missed call is worth.
Three numbers from your own week. Nothing is sent anywhere, and nothing is stored.
Change any of them and the figure moves with you.
that is $5,824 a month you never see
- Missed calls a year
- 416
- Missed revenue a year
- $199,680
- Profit per missed call
- $168
Zero missed calls means the phone is not your bottleneck. The next thing to check is the quotes nobody chased.
At 8 missed calls a week, that is 416 calls a year and $199,680 of work nobody priced. Each call is $480 of revenue and $168 of gross profit.
Estimate only: it values each unanswered call as one job at your average, so some of those callers would not have booked, and some would have called back. Gross margin, not markup, and before overhead. We will go through your real figures on the call.
What we run, so you do not have to.
This is what runs while you are on a job.
Calls answered, visits booked, quotes chased, messages handled, invoices raised. One screen, readable in a minute.
Revenue this month
By job type
- AC replacement$31,400
- Furnace install$18,900
- Repairs$15,600
- Tune-ups$12,300
Response times
- Calls answered41 of 41
- Average pickup9 sec
- First reply to a lead42 sec
- First reply to a message18 sec
Measured inside your own system, not ours.
Today's bookings
- 8:00 Dana Whitfield · AC not cooling Next
- 10:30 Marcus Hale · Furnace tune-up Confirmed
- 11:00 Priya Raman · Replacement estimate Confirmed
- 13:00 Luis Ortega · No heat, second visit Pending
Messages and follow-up
-
Rachel Adams2 min ago
“Do you take my home warranty?”
Answered from your FAQ: warranty accepted, details sent.
-
Maria Garcia32 min ago
“The heat is still out after yesterday”
Escalated to dispatch. On-call tech texted with the job details.
Review summary
“Called at 7pm with no heat. A tech was here by 8 the next morning.”
Emily P. · Google · 2 days ago
“Waited 40 minutes past the window and nobody called.”
James W. · Yelp · 5 days ago
Flagged, owner reply sent
Sample data, shown to cover the layout. A live dashboard is built from your own jobs, calls and invoices.
Next Why not a cheaper optionExohushAI vs the usual three.
An answering service takes a message. A stack of AI tools needs an owner. We sell the office, already running.
| What matters | ExohushAI | Answering service | AI tools you build |
|---|---|---|---|
| Picks up after hours | Every call, about ten seconds | Answers and takes a message | Only what you wire up |
| Books the visit | Into your calendar | Hands you a message to call back | Only if you build it |
| Chases the quote | Until it books or says no | No | No |
| Writes to your CRM | Call, job and note | A message summary | Your integration project |
| Messages and reviews | On your rules | No | Separate tools |
| Quotes and invoices | From the job record | No | No |
| Who builds it | We do | They do | You do |
| Who fixes it at 9pm | We do | Their support desk | You |
| How fast you start | 7 to 10 working days | Same day | Weeks of setup |
| Where it stops | Anything outside your rules goes to your team | Cannot book, quote or chase | Needs someone to own it |
| What you pay for | The systems you use | Per minute or per call | Subscriptions plus your time |
Scroll the table to see every column
Compared by category, not by vendor. An answering service starts faster and is the right buy if a message is all you need. Building your own tools is the right buy if you have someone to own them. Neither one books the job.
Next What contractors sayContractors, in their own words.
“The AI receptionist handles the first conversation, gets the details, and puts everything into our CRM. I open the dashboard and see exactly what is going on.”
“We were seeing about a 50% increase in qualified appointments within the first couple of months.”
“It cut down our manual admin work by around 70%, which honestly surprised me.”
Individual client experiences, shown with permission. Results vary by business. The figures in the targets strip are service levels we monitor, not promised outcomes. Read all results →
Next The category, explainedWhat HVAC AI does in a service business.
HVAC AI answers the phone, chases the quotes, keeps customers updated and moves the paperwork between your CRM, calendar and phone system. It runs whether the office is open or not.
HVAC AI, explained- Inbound calls. Answered in a natural voice, details captured, visit booked.
- Lead follow-up. First reply in minutes, then a sequence until it books.
- Customer messages. Job updates, common questions, review requests.
- Back-office admin. Quotes, invoices, documents, data entry.
- Legacy systems. Connected and automated without a migration.
The questions we get asked first.
Straight answers. If yours is not here, ask it on the call.
All questionsCan we start with one system and add more later?
Yes, and most clients do. Every system sits on the same integration layer and dashboard, so adding LeadForge after CallShield is a smaller job than the first build. Your rules carry over.
Can we take all five at once?
Yes. That scope covers calls, leads, customer messages, admin and legacy integration. It is a bigger build, so go-live happens in stages rather than on one morning.
Do I need to replace my current software?
No for most systems. We connect to the CRM, calendar and phone you already use. LegacyBridge is there for businesses keeping an older system and automating around it.
How much does it cost?
Pricing is quoted on the call, per system or as one scope. You get a written scope before anything starts. After the warranty period, a monthly retainer covers hosting, monitoring and support.
Tell us what is costing you work.
Forty-five minutes, free, no obligation. We look at how calls, leads and admin move through your business, then recommend the smallest scope that fixes the biggest leak.
Or email ziad@exohush.com. No slide deck, no obligation.